Enter position

Overview of salaries statistics of the profession "Executive Team Assistant in "

Receive statistics information by mail

Overview of salaries statistics of the profession "Executive Team Assistant in "

5 417 A$ Average monthly salary

Average salary in the last 12 months: "Executive Team Assistant in "

Currency: AUD USD Year: 2021
The bar chart shows the change in the level of average salary of the profession Executive Team Assistant in .

Distribution of vacancy "Executive Team Assistant" by regions

Currency: AUD
As you can see on the diagramm in the most numerous number of vacancies of Executive Team Assistant Job are opened in . In the second place is Wimmera, In the third is Southwest.

Similar vacancies rating by salary in

Currency: AUD
As you can see on the diagramm in the most numerous number of vacancies of Executive Team Assistant Job are opened in . In the second place is Wimmera, In the third is Southwest.

Recommended vacancies

Senior Executive Assistant
HAYS, Melbourne CBD, Melbourne, Victoria
Executive Assistant within the Victorian State Government, immediately start, competitive hourly rate Your new company One of the busiest Departments within the Victorian State Government is currently seeking a Senior Executive Assistant to support multiple Directors and oversee an administration team. Your new role Role and responsibilities: Provide a range of effective executive support functions, including: accurately managing diaries; providing quality support to committees, working groups and meetings; and preparing reports, briefs and correspondence on complex issues. Arrange meetings and conferences, including liaison with senior executives and government officials Coordinating papers, organising venues, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements. Answer queries, provide timely advice, undertake follow up action and identify emerging administrative functions, pre-planning and evaluation of scope. Effectively manage and provide leadership to administrative staff What you'll need to succeed Ideally previous experience within the Victorian State or Australian Federal government Proven experience supporting Senior Management Dynamic approach to tasks Excellent communication skills What you'll get in return An excellent hourly rate An immediate start Excellent working culture What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV or email me on brooke.downiehays.com.au, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. LHS 297508 2479862
Executive Assistant
HAYS, Melbourne CBD, Melbourne, Victoria
Executive Assistant within the Victorian State Government, immediately start, competitive hourly rate Your new company One of the busiest Departments within the Victorian State Government is currently seeking a Senior Executive Assistant to support multiple Directors and oversee an administration team. Your new role Role and responsibilities: Provide a range of effective executive support functions, including: accurately managing diaries; providing quality support to committees, working groups and meetings; and preparing reports, briefs and correspondence on complex issues. Arrange meetings and conferences, including liaison with senior executives and government officials Coordinating papers, organising venues, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements. Answer queries, provide timely advice, undertake follow up action and identify emerging administrative functions, pre-planning and evaluation of scope. Effectively manage and provide leadership to administrative staff What you'll need to succeed Ideally previous experience within the Victorian State or Australian Federal government Proven experience supporting Senior Management Dynamic approach to tasks Excellent communication skills What you'll get in return An excellent hourly rate An immediate start Excellent working culture What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV or email brooke.downiehays.com.au, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. LHS 297508 2481439
Team Assistant - Legal
HAYS, Melbourne CBD, Melbourne, Victoria
Team Assistant- CBD - Support 2 busy partners - 63,000 plus 13% super Your new company Global well known organisation in the insurance sector Your new role 14 month contract supporting 2 busy Executive Managers and the wider team. Role is available due to the current Assistant going on secondment. Role will involve managing their very busy diaries and general admin support to the managers and their team. What you'll need to succeed Previous experience as an Assistant either supporting Managers or teams. You will have strong Word skills and be highly organised and proactive. You will have an outgoing personality whilst being professional and confidential. Preference will be given to those on a short notice period as the current Assistant will do a handover before she moves onto her new role. What you'll get in return Great team, culture, career progression, training and benefits What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. LHS 297508 2459031
Executive Assistant
HAYS, Melbourne CBD, Melbourne, Victoria
Excellent opportunity for an Executive Assistant to work within the Victorian State Government Your new company As a part of the Victorian State Government, this Department spearheads Environmental initiatives within the community. Your new role This is an exciting opportunity for an Executive Assistant who has experience supporting a team or multiple heads. Responsibilities include: Preparation of presentations and meeting documents for Directors including formatting and quality control Provide logistical support for stakeholder meetings, including coordinating papers, organising venues (including payment) and catering. Arrange flights and accommodation for staff and executives Prepare meeting document templates (e.g. agendas, minutes, matters arising) Effectively manage internal and external correspondence with stakeholders with a high degree of professionalism, accuracy and confidentiality Work closely with the Team Manager and the Executive Assistant to CEO to provide administrative support to the Executive, Board and Government functions when required Maintain office procedures for executive support What you'll need to succeed Experience as an EA, PA, Team Assistant or Team Coordinator Strong multitasking skills Excellent communications skills A “can do” attitude What you'll get in return A rare opportunity to work directly within a State Government Department. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career. LHS 297508 2502259
Executive Assistant
HAYS, Melbourne CBD, Melbourne, Victoria
CBD- Busy role- Flexibility- Career progression- supportive team- Global organisation Your new company A global consultancy seeks and Experienced EA to support some of their senior Partners. Based in a beautiful CBD office with the ability to WH Your new role The A role is key to providing comprehensive support to Partners. The role includes building and maintaining effective and professional internal and external relationships to ensure seamless and efficient service is provided to support the needs of the business Supporting a number of busy partners, each day can be very different. This will be a busy, fast-paced environment that offers a lot of variety and opportunity to progress your career. Your role will involve organising video conferences and events as well as performing day-to-day duties such a diary management, arranging meetings, booking travel, processing expenses, invoices & timesheets and preparing documentation/reports. You will also be expected to support a highly collaborative wider team with any ad hoc requests What you'll need to succeed Proven experience supporting multiple partners in a fast-paced professional environment Experience in a PA or EA role in a large organisation, successfully working with two or more senior executives concurrently Experience with diary and email management, booking complex travel and organising complex meetings Experience communicating through multiple platforms at a rapid pace – including WhatsApp, Skype, MS Teams and Zoom. Advanced Excel, PowerPoint, Word and Outlook skills Excellent organisational skills, ability to multi-task and prioritise Excellent oral and written communication skills Ability to apply a high level of confidentiality and discretion on all internal and external information High level of attention to detail\ Well-developed time management skills whilst working under pressure Effective ability to filter information and assess priorities A willingness to learn, positive approach and strong initiative What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or email louise.oreillyhays.com.au LHS 297508 2522144
Executive Assistant
Robert Half, Victoria, VIC
The Company An exciting opportunity to assist a well-known, thriving healthcare organisation on a temporary basis. They are looking for someone available to start immediately for a couple of months. The Role Reporting into a senior leader, some of the duties and responsibilities for this role include: Meeting management of agendas, minutes, and actions Assist in the organisation of work functions and events Diary, email, and travel management Accommodate for the general needs of the senior leadership team Your Profile To be successful you will: Be immediately available for work Have previous experience supporting c-suite leaders or teams Have a high attention to detail and willingness to learn Have experience working in large organisations Apply Today Please send your resume by clicking on the apply button. Learn more about our Melbourne recruitment services: http://www.roberthalf.com.au/recruitment-agency-melbourne Job Reference No: 06810-0011873023KB
Personal (PA) & Executive Assistant (EA) - Randstad
Randstad, Victoria, VIC
Randstad is currently seeking an outgoing individual to support a friendly and sociable team in the role of a Personal Assistant . This is a rare opportunity to join a multinational ASX listed company that is passionate about supporting their clients with superior customer service and helping in the growth of their business. About The Job Your duties and responsibilities Provide admin support for clients Monitor bookings and schedules Prepare reports and presentations Establish and nurture stakeholder relationships Reception cover when needed General Administration About you: Enthusiastic, confident and friendly Possess a high level of communication skills Highly motivated with a strong attention to detail and ability to multitask Previous experience as Personal Assistant (PA), Executive Assistant (EA), Team Administrator, Team Assistant or Office Coordinator Intermediate skills in Microsoft Word and Excel If you are interested in this role please press APPLY NOW or alternatively send your CV to emily.astburyrandstad.com.au. Those who are successful will only be contacted. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
Executive Assistant
Sharp & Carter, Melbourne CBD, Melbourne, VIC
Competitive salary - $80,000 package (negotiable) Southbank location Flexible working - WFH & the office The Position An exceptional opportunity has become available for an experienced Executive Assistant to support the CEO and Leasing Team for a highly reputable property leasing business in Southbank. You will provide strategic support and operational assistance across a range of sensitive and confidential issues. Your ability to coordinate and manage varying expectations and daily workflows will be highly attractive for this position. Key Responsibilities Reporting to and supporting the CEO, this position is an integral role in the organization and requires a highly organized and skilled Executive Assistant with high-level administration experience who can provide an exceptional level of coordination and management. Your key responsibilities will include, however, are not limited to: Providing high-level executive and administrative support to the CEO in the form of managing the CEO’s diary appointments, scheduling and arranging meetings, coordinating travel arrangements, and scheduling and supporting meetings to facilitate effective business operations; Coordinating meetings with the CEO's direct reports, including monitoring actions arising from these meetings, taking minutes, and creating agendas and papers; Researching, collating, and coordinating reports Drafting, preparing, and coordinating high-level communication including correspondence, submissions, reports, and presentations and registering and monitoring all correspondence to ensure a prompt and accurate response; Providing support in the development and implementation of stakeholder management plans and actively managing stakeholder affairs; Skills & Experience As a suitable candidate for this position, you will hold prior relevant and recent experience as an Executive Assistant and Office Manager within a corporate business environment. In addition, you will also: Demonstrated experience in an Executive Assistant, Personal Assistant, or Team Assistant Extensive experience in interacting with multiple stakeholders; Adaptive communication style to ensure an open, professional and friendly manner to all levels within the organisation; Flexible work approach to meet the varying demands of an ever-changing and fast-moving environment; Ability to professionally manage scheduling conflicts and recommend appropriate solutions; High computer literacy in all Microsoft office applications (Word, Outlook, Excel, PowerPoint). The Client Sharp & Carter are proud to partner with a highly reputable specialist retail property service provider to appoint an Executive Assistant in a permanent full-time position in Southbank. The opportunity to commence with a highly reputable business with strong employee tenure, attractive company values and a welcoming environment ensures you will have a long and successful career with your new employer. How to Apply If this position aligns with your next career move, please apply directly using the link below and attach an updated copy of your resume. For more information about this opportunity, please call Bridgette Meaden - 0484 381 458 bmeadensharpandcarter.com.au
Executive Assistant
Sharp & Carter, Sandringham, Bayside Area, VIC
Be in a fast paced and exciting role supporting the community Competitive hourly rate and immediate start Cheltenham location with parking onsite If you are immediately available and are a dedicated and passionate Executive Assistant who knows how to go above and beyond, then this could be the role for you Be a part of a team that is issuing press releases, organizing mobile testing units, and be involved in the vaccine program. Key responsibilities: Having previously supported an Executive, your responsibilities will include but not be limited to: Provide quality and timely administrative support to the Chief of Services Maintain and coordinate an effective calendar systems Provide support to the Senior leadership team as required Proactively manage correspondence, both emails and letters received. Understanding and keeping up to date with the changing circumstances of COVID, including exposure sites and positive cases Produce quality documents and manage the Chief of Services Prepare agendas and minutes of various internal and external meetings Reconciliation of credit card expenses Skills / Experience: Key skills and experience required include but are not limited to; Experience as an Executive Assistant. Excellent written and verbal communication skills. Dedicated to working with exceptional organization skills, and the ability to follow through on all matters. Ability to work autonomously, be proactive, and think outside the box when faced with issues. About the client: Our client is an Australian not-for-profit health organization who is running various Covid related projects. With offices all around the city, their focus is educating and supporting the communities at risk. To apply please follow the link below or for a confidential discussion please phone Bridgette Meaden - 0484 381 458 bmeadensharpandcarter.com.au
Assistant Development Manager
Randstad, Victoria, VIC
Assistant Development Manager The Company: Our client is a well-established developer, currently working on an array of diverse projects in the Land and Residential space. The company is continuing to experience strong growth across Victoria, with recognised projects and development strategies in place. This rare opportunity has just opened up to join the team across a major development. This company offers a fantastic culture that is social, friendly and focused on their people. The Role: To support the continued growth of the company a highly experienced Assistant Development Manager is required. Reporting to the Senior Development Manager, you will work across the full development life cycle from acquisition through to delivery. Duties and responsibilities will include: Support financial analysis and feasibility modelling, forecasting and cost management. Contract preparation/management, PO and invoice processing in line with budget. Assisting the team to achieve all necessary planning and other approvals timely. Participating in meetings and preparing documents/reports etc as required. Building and managing key stakeholder relationships effectively both internally and externally. Supporting the team to meet all internal/external legal and compliance requirements. Monitoring in the management of developments from concept through to completion. Take ownership of distinct elements of the design, planning and delivery process. Negotiations with relevant authorities. Supporting the Sales and Marketing team to prepare for events. Qualification, Skills & Experience: A tertiary qualification in Property Economics, Town Planning, Engineering, Property or related discipline; 3 years experience in a similar role (preferably within Land and Residential projects) Strong stakeholder management capabilities - Internal & External, ie local councils Ability to prepare cost estimates for land development projects Proven ability to deliver within time and budgetary controls Attention to detail and strong desire for delivery of quality developments Strong drive and ambition to drive multiple projects through full project life cycle Benefits & Culture: A tertiary qualification in Property Economics, Town Planning, Engineering, Property or related discipline. Prior experience in a similar role (preferably within land development). Good influencing and negotiation skills with the ability to build and strengthen key stakeholder relationships. A can-do positive attitude and willingness to get involved and learn. Strong problem solving and analytical capability. Good verbal and written communication skills. You will also be results driven and enjoy working in a fast-paced collaborative one team environment. An autonomous role with accountability and a flat management structure where you will have direct access to the senior executive team. Great work culture and a high performing team Strong training and development Excellent mentors with clear career progression Competitive salary package for the right candidate How to apply: If you have the skills and experience that we are looking for, simply hit the ‘apply now’ tab on the advert, or call Louise de Gier (0449 238 663) or email louise.degierrandstad.com.au to discuss your suitability. At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
Senior Executive Assistant
Page Personnel Office Support, Victoria, VIC
About Our Client This business is a leading supply chain group that has experienced growth internationally and seeking a high level Executive Assistant to join their collaborative environment. Job Description This role will require an Executive Assistant that has previously provided high level support that has a passion for being the extension of their Executive. The responsibilities of this role will include but not be limited to; Diary management and email management Board operations and management Managing credit cards and expenses Coordinating & attending monthly team meetings Generating agendas, collating/distributing documents/reports Assisting with the organisation of committee meetings/papers Preparing/formatting documents, board meetings and minutes Managing expectations and daily work flow alongside other administration tasks and needs Maintaining stakeholder relationships and being the 'go to' for the executive The Successful Applicant Minimum of 7 years as an Executive Assistant supporting at a high level Experience in executive level email and appointment scheduling Ability to prioritise and stay one step ahead Strong communication skills both written and verbal Ability to build exceptional rapport with stakeholders at all levels Skilled with minute taking and board reports High degree of attention to detail Excellent planning and organisation skills while being extremely flexible and working well under pressure Proven experience across MS Office Suites and other systems/software's Experienced with board operations Highly organised and able to prioritise tasks effectively What's on Offer This opportunity will suit a high level career EA that has supported at varies levels including C-suite and enjoys being and extension of the Executive. For a confidential discussion APPLY now or contact JadeMelia
Personal (PA) & Executive Assistant (EA) - Sharp & Carter
Sharp & Carter, Melbourne CBD, Melbourne, VIC
Competitive salary - $80,000 package (negotiable) Southbank location Flexible working - WFH & the office The Position An exceptional opportunity has become available for an experienced Executive Assistant to support the CEO and Leasing Team for a highly reputable property leasing business in Southbank. You will provide strategic support and operational assistance across a range of sensitive and confidential issues. Your ability to coordinate and manage varying expectations and daily workflows will be highly attractive for this position. Key Responsibilities Reporting to and supporting the CEO, this position is an integral role in the organization and requires a highly organized and skilled Executive Assistant with high-level administration experience who can provide an exceptional level of coordination and management. Your key responsibilities will include, however, are not limited to: Providing high-level executive and administrative support to the CEO in the form of managing the CEO’s diary appointments, scheduling and arranging meetings, coordinating travel arrangements, and scheduling and supporting meetings to facilitate effective business operations; Coordinating meetings with the CEO's direct reports, including monitoring actions arising from these meetings, taking minutes, and creating agendas and papers; Researching, collating, and coordinating reports Drafting, preparing, and coordinating high-level communication including correspondence, submissions, reports, and presentations and registering and monitoring all correspondence to ensure a prompt and accurate response; Providing support in the development and implementation of stakeholder management plans and actively managing stakeholder affairs; Skills & Experience As a suitable candidate for this position, you will hold prior relevant and recent experience as an Executive Assistant and Office Manager within a corporate business environment. In addition, you will also: Demonstrated experience in an Executive Assistant, Personal Assistant, or Team Assistant Extensive experience in interacting with multiple stakeholders; Adaptive communication style to ensure an open, professional and friendly manner to all levels within the organisation; Flexible work approach to meet the varying demands of an ever-changing and fast-moving environment; Ability to professionally manage scheduling conflicts and recommend appropriate solutions; High computer literacy in all Microsoft office applications (Word, Outlook, Excel, PowerPoint). The Client Sharp & Carter are proud to partner with a highly reputable specialist retail property service provider to appoint an Executive Assistant in a permanent full-time position in Southbank. The opportunity to commence with a highly reputable business with strong employee tenure, attractive company values and a welcoming environment ensures you will have a long and successful career with your new employer. How to Apply If this position aligns with your next career move, please apply directly using the link below and attach an updated copy of your resume. For more information about this opportunity, please call Bridgette Meaden - 0484 381 458 bmeadensharpandcarter.com.au
Assistant Director - Randstad
Randstad, Geelong West, Geelong, VIC
Are you looking for an opportunity to work in the government sector doing meaningful work? Or are you currently with Government in an APS role and would like to upgrade to an Executive level EL1 role? If so, then we want to hear from you. We have an exciting opportunity for the right person. The role is an EL1 Assistant Direct - Risk with our Federal Government client. What we are looking for? : The EL1 Assistant Director Risk is accountable under broad direction to undertake very complex work that delivers quality outcomes across the functions of the organisation. The position is a team membership position within this organisation and has a concurrent requirement to resolve issues and risks across a broad range of activities of substantial depth involving significant detail and to provide support to the team leadership of their work area in the planning and coordination of the team. The EL1 Assistant Director Risk will coordinate and assume responsibility to undertake detailed or sensitive projects that may include performing varied activities involving many different and unrelated processes or methods that may impact on the strategic or operational outcomes that support the organisations objectives. You will be a specialist accountable to provide accurate operational and risk advice and support across a range of activities within one or more of the core finance functions including: Providing informed risk advice on emerging issues impacting allocated portfolios by leading and facilitating risk discussions and workshops to identify, assess and control risks. Contributing towards achievement of annual risk implementation plan objectives. Monitoring and analysing trends in mitigating risks, including risk treatment plans used to minimise potential exposure and harness opportunities. Undertaking regular risk reviews to ensure continuous improvement of all risk data including controls and treatment actions. Developing, maintaining and implementing risk policies, plans, frameworks and guidelines. Leading the development and maintenance of operational risk registers. Undertaking risk management and assessment activities within an allocated context e.g. strategic, operational and program or project. Establishing and monitoring key risk indicators and identifying and facilitating corrective action to mitigate risks. Developing and implementing risk management approach and processes to methodologies, projects or programs. Preparing and reviewing material including plans, reports, executive briefs and corporate documentation. You will have; Excellent computer skills and high attention to detail with the ability to multi-task and stay organised. A friendly and professional attitude with critical thinking and problem solving skills. Great communication skills and experience working in a team environment. Ability to work quickly under pressure. Highly regarded will be; Tertiary level qualifications in a related specialisation or long term and relevant experience conducting a similar role within an organisation. What we are doing: Seeking applications and to meet with those workforce stars who believe they fit the above key skills. Time is limited and this role won't be available next week so apply with us today by clicking APPLY NOW or for a more detailed and confidential discussion email kris.middletonrandstad.com.au At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
Marketing Assistants/Coordinators - Six Degrees Executive
Six Degrees Executive, Victoria, VIC
Marketing Coordinator - Automotive About the company With over 4,500 staff across 1000 locations worldwide, this ASX listed business is a leading provider within the automotive industry. The business spans the end-to-end aftermarket supply chain covering trade, specialist wholesale, retail and service; and operates in a competitive environment succeeding on the basis of superior customer service, innovation and extensive product range. Despite the challenges of the pandemic, this business has continued to grow, delivering a record performance in revenues last financial year. About the role The Marketing Services Coordinator is responsible for supporting and delivering the execution of marketing service activities across six separate business units (brands). This role is instrumental to the success of each business' marketing function and performance, by acting as a conduit between each marketing leader and the centralized services team. This wide ranging role will coordinate creative briefings and proofing, work with internal stakeholders and 3rd party and event management. You will also ensure consistent brand representation for each brand including organising digital content, media bookings, print coordination and delivery, event material and any other activity on behalf of the Marketing team. Skills & Experience Entry-level marketing experience and exposure to the full marketing mix, preferably in Trade or Automotive Degree qualification in Marketing or business-related discipline Excellent communication and presentation skills Excellent planning, time management and organisational skills. Knowledge and experience of B2B markets Proven ability in coordinating marketing projects and initiatives to completion, delivered on time in full and on budget Effective relationship building skills. Proactive, intuitive and a fast learner … you know how to hustle Culture Our client prides themselves on caring about what they do and are proud and passionate about making a difference. In addition, the business supports its employees ensuring they can fulfil their role to the best of their ability whilst also celebrating individual success and wins. It is an open, honest and respectful environment where they do what they say and say what they do. You will be becoming apart of a fantastic business with a great opportunity to further expand on your skillset and to grow within. How to apply Click on the APPLY button or contact Elliot Bowman on (03) 8316 3548 for a confidential discussion. If this role doesn't sound quite right for you but you are open to hearing about new opportunities in Marketing, Retail or Digital feel free to get in touch or jump on to the website and sign up for our job alerts
Assistant Accountant
Healthscope, Victoria, VIC
Exposure to the Private Healthcare Industry Direct support to Hospital executive team Tertiary qualification in Accounting required Knox Private Hospital is seeking an Assistant Account who is responsible for supporting the finance requirements of the hospital. This position would best suit a junior tertiary qualified Accountant in a 'hands-on' transactional role, reporting to the Finance Manager. As an Assistant Accountant your responsibilities will include: Maintain and reconcile business performance statistics and reports Perform the accounts payable receipt, coding and approval process Administer float balances and reimburse staff expenses Prepare and manage sundry accounts receivable records and communications with stakeholders Assist in general ledger maintenance and reconciliation to supporting documents Support the Finance Manager in the preparation of management reports Provide backup support to other business services such as patient accounts as required Knox Private Hospital is a 254 patient bed facility providing a large range of medical and acute services in Melbourne's eastern suburbs. As one of the largest private healthcare providers in Victoria, Knox Private's aim is to provide our patients with world-class healthcare. Essential Criteria: Tertiary Qualifications in Accounting. Excellent interpersonal and customer service skills Exceptional written and verbal communication skills Strong attention to detail and ability to work through large amounts of data Advanced computer skills in MS Excel Why Healthscope? When you join Healthscope, you become part of our Community of Care . Our people are at the heart of our organisation - no matter the role, every day our people make a difference to the lives of our patients and their families. We work together to create positive, memorable experiences, alongside our quality care, in every moment of every day. As the only national private hospital operator and healthcare provider in Australia, our 42 sites are supported by our central Support Office, enabling them to provide an exceptional experience for the communities we care for. Healthscope opens the door to endless opportunities for our people, giving them the flexibility to work across one or multiple hospitals across our network. We encourage the pursuit of continuous professional development and education and support our people to grow and flourish securely. We pride ourselves on working with talented, passionate and caring people to ensure our patients receive the highest quality care and experience during their stay with us. While our hospital network is vast, Healthscope is a family. We support each other, we share learnings, celebrate successes and face challenges together . Come and be the difference in our patient's lives . Applications close: 4th August For further enquiries: Darren Modin, Finance Manager, 03 9210 7005 To Apply: Please click on the 'Apply' button to be taken to our online application form. Please include a cover letter and your CV along with the contact details of 2 professional referees.
Personal (PA) & Executive Assistant (EA) - FutureYou
FutureYou, Melbourne CBD, Melbourne, VIC
Highly respected and sophisticated player within financial services Support the efficient running of a executive board portfolio CBD location Client Details A large and respected Financial Services business, our client is highly regarded for their transparency and integrity. With People and Culture at the heart of business operations, this is an excellent environment to grow and nurture your administrative career whilst sharpening your knowledge. Description The Executive Assistant operates within guidelines determined by established organisational processes and procedures. The role exercises judgement when engaging in internal and external communications. The core responsibilities are as follows: Coordinate senior executive diaries and coordinate meeting papers/briefings Coordinate all travel arrangements Format all correspondence such as briefings, publications, presentations and committee papers for GM and team if required, review and sign-off in accordance with organisational guide Event management: coordinate leadership team off-site meetings, town hall meetings, industry workshops and in-house functions (i.e. mid-year party) Research, prepare and present information and reports for the board, on diverse and sometimes complex issues, to support informed decision making and planning Provide information and advice to the Executive team and other staff on organisational issues, processes and policies Prepare, monitor and report on cost centre budgets for review, ensuring compliance with organisational standards and procedures Investigate, obtain quotations and recommend sources of purchase materials and services and place orders in accordance with approved procedures Develop/update, monitor, implement and evaluate administrative practices, systems and procedures Contribute to projects to support the achievement of organisational objectives Coordinate and manage a range of organisational projects on behalf of the team, including the preparation of reports, coordinating resources, maintaining project documentation and implementation and monitoring of plans Liaise with relevant Managers to exchange information, seek clarification, address enquiries, build relationships and produce deliverables on specific projects Demonstrate the utmost professionalism and tact when gate-keeping the office of the GM. Manage all relationships with assertiveness yet grace. Utilise the EA network and forge conducive relationships and contribute to best practice where possible. Profile To be successful in this application, you will exude professionalism, rationality and competency. You will have: At least three years experience supporting at board level within a large financial institution A deep understanding of financial services Tier one prioritisation and organisational skills to manage multiple and conflicting priorities. Evidence of this is welcomed. Well developed technology skills, including experience in using travel, finance and file-tracking systems Significant communication and negotiation skills for liaising, addressing enquiries and developing relationships with Senior Managers and staff Demonstrated ability to undertake research and prepare draft short reports, schedules and plans Proactive approach in obtaining and analysing information, and the ability to manage confidential and sensitive information Contact details Brooke Colby - 0413 698 785
Team Assistant
HAYS, Melbourne CBD, Melbourne, Victoria
Start your career as a Team Assistant for a global consultancy firm. CBD, Career progression Your new company A global leading consulting firm firm seeks a Team Administrator to join their Financial Advisory Team. This is a varied and diverse Team support role that will give you access to coaching and mentoring from experienced PA’s and EA’s. Your new role Team Assistants support a number of our PA's and wider teams in delivering exceptional service to our growing business. This is a great learning opportunity and will provide you with practical exposure to a number of tasks and duties required to be a successful Personal or Executive Assistant. This is a crucial support role where you will support a number of talented and very busy Personal Assistants. As the Team Assistant, you will take ownership of the teams administrative tasks. Key tasks will include; processing expenses, assistance with meeting and travel co-ordination, support organising events and other general administration duties. This particular role will also give you exposure to diary management and and travel coordination. What you'll need to succeed •Proven experience gained within a fast-paced professional environment • Well-developed time management skills with the ability to adapt to changing priorities whilst working under the pressure of deadlines and multitasking • Proven administrative and organisational skills – must be MS Office proficient • Excellent communication and relationship building skills What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV LHS 297508 2465724
Executive Assistant
FutureYou, Melbourne CBD, Melbourne, VIC
Highly respected and sophisticated player within financial services Support the efficient running of a executive board portfolio CBD location Client Details A large and respected Financial Services business, our client is highly regarded for their transparency and integrity. With People and Culture at the heart of business operations, this is an excellent environment to grow and nurture your administrative career whilst sharpening your knowledge. Description The Executive Assistant operates within guidelines determined by established organisational processes and procedures. The role exercises judgement when engaging in internal and external communications. The core responsibilities are as follows: Coordinate senior executive diaries and coordinate meeting papers/briefings Coordinate all travel arrangements Format all correspondence such as briefings, publications, presentations and committee papers for GM and team if required, review and sign-off in accordance with organisational guide Event management: coordinate leadership team off-site meetings, town hall meetings, industry workshops and in-house functions (i.e. mid-year party) Research, prepare and present information and reports for the board, on diverse and sometimes complex issues, to support informed decision making and planning Provide information and advice to the Executive team and other staff on organisational issues, processes and policies Prepare, monitor and report on cost centre budgets for review, ensuring compliance with organisational standards and procedures Investigate, obtain quotations and recommend sources of purchase materials and services and place orders in accordance with approved procedures Develop/update, monitor, implement and evaluate administrative practices, systems and procedures Contribute to projects to support the achievement of organisational objectives Coordinate and manage a range of organisational projects on behalf of the team, including the preparation of reports, coordinating resources, maintaining project documentation and implementation and monitoring of plans Liaise with relevant Managers to exchange information, seek clarification, address enquiries, build relationships and produce deliverables on specific projects Demonstrate the utmost professionalism and tact when gate-keeping the office of the GM. Manage all relationships with assertiveness yet grace. Utilise the EA network and forge conducive relationships and contribute to best practice where possible. Profile To be successful in this application, you will exude professionalism, rationality and competency. You will have: At least three years experience supporting at board level within a large financial institution A deep understanding of financial services Tier one prioritisation and organisational skills to manage multiple and conflicting priorities. Evidence of this is welcomed. Well developed technology skills, including experience in using travel, finance and file-tracking systems Significant communication and negotiation skills for liaising, addressing enquiries and developing relationships with Senior Managers and staff Demonstrated ability to undertake research and prepare draft short reports, schedules and plans Proactive approach in obtaining and analysing information, and the ability to manage confidential and sensitive information Contact details Brooke Colby - 0413 698 785
Executive Assistant
Sharp & Carter, Melbourne CBD, Melbourne, VIC
Competative salary - $85-95ksuper Growing business offering job security Inner suburbs location - parking and close to public transport About the role: Supporting the Managing Director, working in a tight-knit Head Office team, you will play a pivotal role in the success of the business. Working alongside the team to ensure key clients are given the highest level of customer service from the very start of their project, until the competition date. A large component of your role will be to work alongside business leaders so that there is a high level of visibility of matters that are occurring at any given time. The successful candidate will have the ability to make this role their own and have a real impact on a business that is going through a really exciting period of growth. Responsibilities: In this position, you will be responsible for a number of diverse key duties including: Extensive diary and email management Expense reconciliation Prioritizing and ensuring that reports, business papers, and correspondence are dealt with efficiently and promptly (formatting, binding, dispatch, proofreading) Diary management Organizing travel and other related arrangements (flights, transfers hotel bookings) Filing, preparation, collation, and distribution of supportive documentation, notes, and correspondence Screening telephone calls Credit card reconciliations Office management (stationary, vendor management, facilities, on-boarding new starters) Setup for meetings including any required catering Assisting with letters and presentations Providing administrative support to the Marketing and HR business functions Ad-hoc tasks as required Skills and experience: At least three years experience as a Personal or Executive Assistant Technically proficient with the Microsoft Office Suite Ability to prioritize and stay one step ahead Strong communication skills both written and verbal Overall great team player The high degree of attention to detail Excellent planning and organization skills while being extremely flexible Advanced Microsoft knowledge Excellent time management skills About the client: Located in the inner suburbs, our client works within the property development space. Having experienced organic growth over the past 10 years, this business is known for partnering with its clients. As the business continues to prosper as a market leader, the Managing Director has identified the need for someone with extensive Personal and Executive Assistant experience to come in and be a key contributor to the success of their business. To apply please follow the link below or for a confidential discussion please phone Bridgette Meaden - 0484 381 458 bmeadensharpandcarter.com.au
Personal (PA) & Executive Assistant (EA) - Healthscope
Healthscope, Victoria, VIC
Friendly, resourceful, vibrant communicator with a "can-do" attitude- Is this you? Ringwood Private Hospital is seeking to appoint an Executive Assistant to join our dynamic and professional team. This is a great opportunity for individuals with excellent customer service skills to step into a rewarding career. This is a part-time position working 35 hours per week (9.00am-4.30pm). As an Executive Assistant your responsibilities will include: Executive assistance to the Executive Team Coordinate meetings, agendas and minutes Manage diary appointments, travel and meeting bookings for appointed executives Conduct HR administration tasks including employee contracts, visa co-ordination and employee on boarding Act as Payroll Co-ordinator for the hospital, including managing payroll enquiries, timesheet preparation and payslip distribution Act as Credentialing Officer for Visiting Medical Officers, including preparing and processing applications and files for approval by the Medical Advisory Committee As one of the leading cancer hospitals in Melbourne's outer east, Ringwood Private Hospital provides high quality care for patients from diagnosis, including all aspects of treatments as well as end of life care. Ringwood Private Hospital treats patients across a range of specialty areas and offers a wide range of medical and surgical services, using contemporary equipment, in a state of the art theatre setting. With a focus on providing patients with full service healthcare Ringwood Private offers a coordinated cancer support services for all patients by a dedicated clinical team. Ringwood Breast Care is a specialised breast clinic at Ringwood Private Hospital that offers rapid access, state of the art, breast screening and diagnostic services for patients who experience symptoms or who are at high risk of developing breast cancer. Essential Criteria: Administration experience in a Hospital/Healthcare environment Strong organisational and time management skills with the ability to multitask and work within a busy team Excellent interpersonal and communication skills Works well independently and within a team Computer skills in MS Office (Outlook, Word and Excel) Why Healthscope? When you join Healthscope, you become part of our Community of Care . Our people are at the heart of our organisation - no matter the role, every day our people make a difference to the lives of our patients and their families. We work together to create positive, memorable experiences, alongside our quality care, in every moment of every day. As the only national private hospital operator and healthcare provider in Australia, our 42 sites are supported by our central Support Office, enabling them to provide an exceptional experience for the communities we care for. Healthscope opens the door to endless opportunities for our people, giving them the flexibility to work across one or multiple hospitals across our network. We encourage the pursuit of continuous professional development and education and support our people to grow and flourish securely. We pride ourselves on working with talented, passionate and caring people to ensure our patients receive the highest quality care and experience during their stay with us. While our hospital network is vast, Healthscope is a family. We support each other, we share learnings, celebrate successes and face challenges together . Come and be the difference in our patient's lives . More Information: Our commitment to quality and safety for our patients, staff and visitors is our highest priority. Applicants will be required to provide a current National Police Check, a current Working with Child Check and proof of immunity to specific infection diseases prior to appointment. Applications close: 6th August 2021 For further enquiries: Jenni Perry, Executive Assistant, 03 8804 4100 To Apply: Please click on the 'Apply' button below to be taken to our online application form. Please include a cover letter and your CV along with the contact details of 2 professional referees. Applicants through Agencies need not apply.