Australian First Construction Group Pty LtdSuite 303 Level 3, 447 Victoria Street, Wetherill Park 2164Full Time Contracts Administrator$70,000/Annum + SUPERANNUATIONReport to the Project Manager and is responsible for consistently promoting a high level of safety awareness of all personnel who participate in the construction work at nominated sites.- Assisting the Project Manager, Site Coordinator/Engineer in their tasks.- Review and understanding the DA Conditions of Consent including the meeting of the site specific and condition related requirements where necessary.- Writing and editing of subcontractor Scope of Works to be project specific.- Contract preparation, editing and control.- Administration of Head Contract conditions in relation to progress claims, variations, NOD’s, EOT’s etc. within the required time.- Management of CC and OC process, including liaison with PCA, consultants and authorities to obtain approval.- Liaising with project team, subcontractors, consultants, and authorities to ensure all processes are streamlined.- Preparation of monthly PCG report to be presented in client meetings.- Conducting cash flow analysis, budget monitoring and forecasts- Preparation and process of tenders (research, advertise, analyse)- Preparation and efficiently running the tendering process for sub-contractors and providing assessments and recommendations to the Project Manager- Continuous management of subcontractor agreements in relation to variations, quality, project instructions, ensuring subcontractors are managed effectively throughout project delivery.- Assessing variations and extension of time claims.- Ensure that subcontractors provide all required certification and industry scheme records not just at invoicing but an ongoing basis throughout the required stages of the project.- Controlling the payment system of invoices and administering payment schedules.- Processing invoices and subcontractor payments in accordance with Security of Payments Act.- Attending sub-contractor and design meetings including the writing & distributing of meeting minutes.- Document Control in both soft & hardcopy.- Documenting subcontractor invoicing and preparing of payments for PM.- Preparation of Bill of Quantities for tenders and general quantity estimating.- Manage Shop Drawings approval workflows.- Manage RFI’s and sample approval.- Manage and close out all subcontractor deeds.- Prepare handover documentation for Practical Completion requirements.- Use of Microsoft Word, Excel, Project and AutoCAD program daily*.- Printing plans*- Assisting with social media Facebook, website, company stationary.- Administer office operations and requirements.- Ordering/purchasing officer.REQUIRED SKILLS- 2yr + contract administration experience required.- Relevant Tertiary qualification in building and construction- Knowledge of Cubit, Procore & Autocad- Verbal and written communication skills- Negotiation skills- Administrative or secretarial skills- Evaluation skills- An eye for detail and the ability to spot errors and omissions briefly- The ability to work well under pressure and meet tight deadlines- A strong understanding and knowledge of contract law- Knowledge of compliance laws and regulations- Proficiency in Microsoft Suite (Office, Excel, Outlook etc.)- The ability to learn quickly and master internal contracts management systems- The ability to manage competing demands and work well under pressure- Multilingual candidates will be highly desirablePlease send your CV to